Property manager's guide
Airbnb property management software: what a management company really needs
There is no single Airbnb property management software, but a set of building blocks: channel distribution, cleaning, inspections, guest communication, owner reporting and deposits. This guide reviews them, states honestly which ones Check Easy covers and which it leaves to other tools, and shows how they fit together on a turnover day.
Updated
The six building blocks of property management software
| Block | Purpose | Question to ask |
|---|---|---|
| PMS and channel manager | Centralise bookings, distribute listings, sync calendars, set prices | How many channels do I really need, and who manages pricing? |
| Cleaning and scheduling | Schedule turnovers, assign jobs, check the work | How do I know the cleaning was done without going on site? |
| Inspections | Document the property's condition at each turnover | Can I prove the condition on a given date? |
| Guest communication | Automated messages, arrival instructions, welcome book | How many messages do I still type by hand? |
| Owner reporting | Report activity, incidents and property condition | What does the owner see of my work, and when? |
| Deposits and disputes | Cover damage, support a claim | What actually happens when a guest breaks something? |
What Check Easy covers, and what it doesn't
Check Easy focuses on field operations. It is not meant to be your PMS.
- Covered: cleaning schedule and job assignment, blocking checklists with mandatory photos, check-in and check-out inspections with timestamped and geotagged photos, AI reports, incident map and email alerts, deposit by card pre-authorisation, AI welcome book, bookings via iCal, Lodgify or the RentalReady connection.
- Left to other tools: direct booking websites (Check Easy does not offer one), large-scale distribution and dynamic pricing, which a dedicated PMS such as our partner RentalReady handles. Custom API integrations are discussed under the PRO+ plan.
Running a turnover day with property management tools
- The day before: departures and arrivals come from the PMS or calendars; cleaning jobs are assigned from the schedule.
- Morning: outgoing guests already have the checkout flow link in their automated messages. Each flow keeps the same link and QR code across stays.
- Cleaner arrives: they record the condition left by the guest before cleaning and report any damage with a photo.
- During cleaning: the job cannot be completed until mandatory photos are taken.
- From the office: the manager receives reports and only travels for flagged incidents.
- Afternoon: the incoming guest confirms the condition or reports an issue on arrival.
- Evening: every property has its report; if there is damage, the deposit is still pre-authorised and the evidence is ready.
Owner reporting: what owners actually expect
Owners want more than a revenue statement: they want to know the condition of their property, the incidents and how they were handled, cleaning quality, and the evidence used in any dispute. Check Easy reports can be shared with owners as a PDF by email or through a direct link. Revenue and payout statements come from your PMS or accounting tool.
Comparing property management software
In France, property management for third parties is regulated by the Hoguet law: no software makes you compliant, but it can document what your team actually does. See our article on the Hoguet law and concierge services.
Before comparing tools, identify which block costs you the most time, check that your PMS connects to the field tool you are considering, find out who pays for cleaners' access, and test the full damage scenario. Check Easy's pricing: PRO plan at €49 excl. VAT/month + €2 per booking with unlimited properties, free for cleaners.